how to apply for extenuating circumstances ucl how to apply for extenuating circumstances ucl

UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. If the request is accepted, the student may be granted an extension. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. 'Extenuating Circumstances' are events that are . The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Help us make this site better by telling us what you think about this page, University of East London UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. References in the text should be in the author/date (Harvard) format. This may affect the type of mitigation that is available to you. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Step 4: wait for approval. You will receive a written response as soon as possible. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. ` & If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. Students' Union UCL is an organisation that exists to make more happen. /Tx BMC You can find information about the Extenuating Circumstances procedure in your student handbook. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. You will also be notified of the outcome of your claim via Portico. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. You can find a guide to submitting your claim on Portico on the UCL website. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Examination stress is a common experience and not usually considered an extenuating circumstance. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. Sport is for everyone, and well help you find your level. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream You can make an EC claim through Portico. EMC You must submit your evidence within FOUR WEEKS of submitting your EC. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. You can only request deferrals 2 weeks in advance of the event. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. All Extenuating Circumstances claims must now be submitted on Portico. Make sure that you know what you need to submit and the deadline for submitting claims. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. We should, in these circumstances, be able to get back to you within 10 days. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream e.g. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. You can find the full enhanced Extenuating Circumstances procedure here. If you submit your essays online, chances are your extenuating circumstances form will also be online. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. At this point it is too late. If you're struggling with situations beyond your control, extenuating circumstances could help. The Student Disability website has further information there. Family emergency while studying abroad? If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. You may wish to start by speaking with your personal tutor. A decision cannot be made until your evidence is received. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Etymology However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. What qualifies for extenuating circumstances? You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Note that you can only self-certify if you submit your claim before the assignment deadline. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. I have offers from manchester and UCL. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. London, E16 2RD If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. If you had a SoRA extension, please state the date after the SoRA extension was granted. All IOE EC requests are considered by the IOE EC panel. After that, it is your work, and we normally see it only in our capacity as examiners. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. Enjoy! This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Your EC will only be validated on receipt and evaluation of your evidence. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You can only defer time-limited assessments (e.g. You apply for extenuation via an online form. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Cha c sn phm trong gi hng. before 12.00 noon on the due date. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Ifyou are still unhappy after the review, you. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom If youre struggling with situations beyond your control, extenuating circumstances could help. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Raise an Extenuating Circumstances claim via the Student Enquiry Centre Source: Shutterstock. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Source: Glenn Cartsens Peters/Unsplash. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Any claims submitted after the assessment has started must be accompanied by evidence. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Then youll know where you are and how best to proceed with the assignments involved. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. If your evidence isnt written in English, you must provide a notarised translation. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. The source should always be stated below the table/figure. there will be no penalty for submitting late). But you cannot self-certify once the exam has started; you must provide evidence. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. If you are not sure whether you should use Extenuating Circumstances. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Usually, you apply through your subjects department. However, you have the right to appeal your results via the. Were led by studentsand that means youre in charge. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. UCLs Grounds for ECs explain what will normally be considered. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Well keep you active in a way that works for you. Do Share & Care schemes work for student accommodation? If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Lead your club, society and the whole Students' Union Nominate Now . Back-to-back self-certified ECs are not allowed. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above.